Dates to Remember – Free Printable

Over the last thirteen years, Stud and I have welcomed eleven sweet nieces and nephews into the world (add that number to our own three babies) and that’s fourteen little birthdays we like to celebrate.  Add to the count, our siblings birthdays, our parents birthdays, wedding anniversaries, and friends birthdays and it’s more than I can keep straight without a system!  Check out my Dates to Remember File Box!


My Dates to Remember File Box manages:


• Family Birthdays

• Wedding Anniversaries

• Classmate Birthday Parties

• And Cards for Special Occasions


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What I Needed to Make My Box:


A clear hanging file box and package of pink hanging folders (6).  And my very favorite black and white file folders (18) — they’re from Staples!

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Why the Cash File Folder?


For my nieces and nephews, I send a card signed by each of us and a dollar for each year of life!  Henry is turning TWO this year, so two little dollar bills for him.  According to Stud, I am officially an OLD LADY but, I’m okay with that — this works for our family!

Dates to Remember @ItsOverflowing

Gift Cards for Classmates:


It seems like every other weekend at least one of my kids has a birthday party to attend!  I keep extra girl and boy gift cards on hand for those occasions.  My kids LOVE receiving gift cards — so I assume it’s a safe gift for kids I don’t know real well.  I try to stock up on gift cards to Academy, Target, and Vera Bradley – because these are my kid’s FAVES!

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Cards for Classmates and Special Occasions:


I also keep extra birthday cards – separating girls and boys so my kids are able to pick out a card for their friend.  In the Extra Cards file folder I have thinking of you cards, thank you cards, new baby cards, and wedding congratulation cards.

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Favorite Place to Buy Cards:


Every few months I stock up on cards from Target and Trader Joe’s – I love that they have cute cards for just a dollar!

Where to buy cute cards @ItsOverflowing

 Dates to Remember (Free Printable):


I made a FREE PRINTABLE for us to record important dates to remember.  After printing it out, send a text to family to make sure you are recording important dates correctly.

• Kid’s Birthdays — Date | First Name | (Year)

• Adult Birthdays — Date | First and Last Name

• Anniversaries — Date | Her Name | His Name | Last Name | (Year)

Organizing Birthday Cards @ItsOverflowing

Dates to Remember Free Printable — (here)

…send loved ones sparks of excitement on their special day.

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My list static clings to the front of my file box when I slip it inside the box.  When I’m on the hunt for the next months cards, I take a pic of my original and use the pic on my phone as a reference for picking out cards for specific family members.

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I have the next few months stocked with specific cards ready to be signed, stuffed, and mailed.  As the year progresses, I will add cards to consecutive months AND keep up my inventory of girl and boy cards and gift cards!

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My file box sits on a shelf in my office closet and each month I pull it out and get the next round of cards ready to send out.  If a special occasion arises and I need a card to send to a friend going through something tough or celebrating something exciting, I usually have a card for that event in my extra cards file folder!


It’s amazing to me how quick it is to set up this system and how much time I save by following it!  Get your Dates to Remember Organized…send loved ones sparks of excitement on their special day.   And if you like to give more than just a gift card, check out one of my favorite posts, 20+ Awesome Ways to Creatively Give a Gift Card.

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  1. joann says:

    I would love to download this but i dont see a button or words to click on to start the process

  2. Della Read says:

    I love this idea!! I’ll refer my customers to your blog. I’ve had several systems over the years but I like that everything can go in one place with this system. I ran a challenge with my customers last year for all of us to send a card to someone every week. It was fun and a great way to connect and share our stories. Everyone got great feedback from the recipients!!

  3. Judy says:

    I love this idea. Lately I’ve been thinking about how nice it is that I get so many birthday greetings via Facebook but I miss getting actual cards. I always feel guilty that I miss my niece/nephews and Godchildren’s birthday. I bought a photo box but then was trying to figure out how to add the month’s. So glad I found this because it also looks so pretty. Thank you.

  4. Suzanne says:

    This is genius!!! I love it!!! Thanks for sharing it!!

    • You’re so sweet Suzanne! You are very welcome!! XO, Aimee

  5. Brittney says:

    Is it possible to change the orientation of the page so that the page is readable from landscape?

  6. Care says:

    Is it possible to make it so I can edit this on the computer? I have a bad hand and my handwriting is terrible. If I was able to type in my dates it would be so much nicer looking.

    Is that possible?

    • I wish I knew how to do that…such a great idea! XO, Aimee

  7. Aimee you have the best organizing ideas! What a cute system too. It really does make it easier to follow through when it looks fabulous and your’s certainly does!

    Aimee I’d love to have you link this up at Project Inspire{d} at AnExtraordinaryDay.net. I’m not co-hosting the link party which runs from Monday at 8 PM to Friday at 8 AM ET. See you there!!

    Best wishes for an Extraordinary week!

  8. WOW I wish I was this organized! This lady with 10 brother/sisters and over 20 nieces and nephews really needs this! Come to think of it, this would be a great gift for my mom!

    • Wow! That’s a whole lot of celebrating Virginia!!! Big families are so much fun!!! Setting this up doesn’t take near as long as you’d think!!! XO, Aimee

    • Virginia: I’m glad I’m not the only one! I have 18 nieces and nephews and SO many cousins and it can be overwhelming all of my family members’ birthdays and figuring out what to get my nieces and nephews. Gift cards for everyone! lol.

      It’s Overflowing: I do something a little similar, but much less organized, so thank you for the idea! I think I will do this with the adorable accordion files that are always in the target dollar spot!

      • Oh my gosh…how fun that your family is huge! Such a blessing!!!

  9. Those are MY favorite file folders, too! 🙂

    I’m not sure there’s room enough on the printable for all of our dates, but this is an excellent system. I always forget about those “extras.”

    • This pattern beats all the other incredibly cute ones!!! 🙂

      If you need more room, you could consider printing off two and categorizing the prints – one for family celebration and a second for friend celebrations! I’m sure you’ll personalize it perfectly for your needs Rachel!!! XO, Aimee

  10. Enjoyed reding your latest post, Aimee! I’ve always wondered how you do it…. I’m impressed! Thanks for sharing you nifty ideas and helps! You are super!

  11. Christine says:

    Hi! Talk about “old lady” I still keep a paper planner and it doesn’t have a place for important dates like birthdays etc. Right now I have them on note cards. Thank you for this system. I’ll be working on this on the weekend!

  12. Love this! Great idea, Aimee!!

  13. This is a great idea. I am constantly running out at the zero hour to buy cards, gift cards, etc. Thanks! Pinning!

  14. Diana says:

    This is such a good idea Aimee. I certainly need to do this and you need to be crowned the queen of Organization, I would never think of this stuff.